Name of Company: Abuja Electricity Distribution Plc
Reference Bid No: AEDC/P/0009/2020
Subject: Request for Proposal (RFP) for the provision of 2021 Insurance
Services
Bid Timetable:
Date of Issue: 9th November 2020
Request for Clarification due: 13th November 2020; 10am
AEDC Clarification to bidders: 19th November 2020; 10am
Date of Bid Submission due: 30th November 2020; 12pm
Planned date of award: 22nd December 2020
No. of pages : 16 (including this coversheet)
Index:
S.no | Description | Page |
1 | Introduction | 2 |
2 | Section A: List of Insurance Policies | 2 |
3 | Section B: Mandatory Criteria for Selection | 2 |
4 | Financial requirements | 3 |
5 | Appendices
ü Appendix 1 – Instructions to Tenderers ü Appendix 2 – Schedule of Insurance Requirements ü Appendix 3 – Detailed Information on Insured and Assets ü Appendix 4 – Tender Acknowledgement form ü Appendix 5- Conflict of interest form
|
5-16 |
Introduction
Abuja Electricity Distribution Company (AEDC) established in 1997 is a company registered under the laws of the Federal Republic of Nigeria based on the privatization of the power distribution sector in Nigeria. AEDC is required to maintain power quality in line with prevailing Nigeria regulations as set by the Nigeria Electrical Regulatory Commission (NERC) in their customer’s service standards of Performance, together with internationally accepted standards (IEC 60050).
SECTION A : LIST OF INSURANCE POLICIES
We are inviting your company to submit a bid for our 2021 insurance as follows:
The insurance policies required are listed below:
Table 1 : Police Cover
S/N | Name of Policy | Lots |
1 | Group Life Assurance Policy | Lot 1 |
2 | Group Personal Accident | Lot 2 |
3 | Directors’ and Officers’ Liability | Lot 3 |
4 | Motor Vehicle Insurance | Lot 4 |
5 | Property-All Risk and Business Interruption (including Machinery Breakdown) | Lot 5 |
6 | Sabotage and Terrorism, Including Malicious Damage, Strikes, Riots, and Civil Commotion | Lot 6 |
7 | Public & Products Liability, and Electromagnetic Field Liability | Lot 7 |
8 | Money Insurance (with fidelity guarantee extension) | Lot 8 |
9 | Computer All-Risk | Lot 9 |
10 | Cyber Liability Insurance | Lot 10 |
Table 2 : Statutory and other mandatory requirements from Insurance Brokers
S/N | Description |
1 | Evidence of certified copies of Certificate of Incorporation with the Corporate Affairs Commission
(CAC) including Forms CAC2 and CAC7. |
2 | Evidence of Company Income’s Tax Clearance Certificate (certified by FIRS) for the last three (3) years (2017, 2018 & 2019) valid till 31st December 2020. |
3 | Evidence of Company Audited Accounts for 2018 & 2019 duly signed by licensed Auditors and certified by NAICOM. |
4 | Company profile to include names, qualification and experience of key personnel |
5 | Evidence of Current Operating License from the National Insurance Commission (NAICOM) |
6 | Professional Indemnity (Evidence of Valid Current Cover). |
7 | Evidence of Registration Certificate with Nigerian Council of Registered Insurance Brokers (NCRIB). |
8 | Membership of Financial Reporting Council (FRC) of the Broker |
9 | Sworn affidavit that none of the company’s director has been convicted in any law court for any criminal offence including fraud and financial impropriety |
10 | Documented evidence of at least 3 similar jobs successfully completed within the last 5years including Letters of Award |
11 | Appendix 4- Tender Acknowledgement form |
12 | Appendix 5- Conflict of interest form |
Table 3: Requirements from Proposed Underwriters
S/N | Description |
1 | NAICOM approved financial statements for 2018 & 2019 Financial Years |
2 | 2018 Capital Assets/Shareholders Fund |
3 | Recapitalization Plan as submitted to NAICOM |
4 | Draft/sample copies of policy documents |
5 | Valid reinsurance treaty cover to be provided by Underwriters |
6 | Approved recapitalization plan by NAICOM for proposed underwriters |
For ease of review all proposals must be strictly submitted in the above sequential manner. Failure to
follow this instruction can lead to disqualification of your proposal.
Sealed Bids marked with subject, closing date and time, should be addressed to: Procurement Committee,
Abuja Electricity Distribution Company No. 1 Ziguinchor Street, Off IBB Way, Zone 4, Wuse – Abuja,
All bids must be delivered and deposited in the tender box located on the 1st Floor, by Procurement Department at AEDC Headquarters at No. 1 Ziguinchor Street, Off IBB Way, Zone 4, Wuse – Abuja, or sent by courier to our street address as above.
The bidder’s name and address MUST be written on the reverse side of the bid envelop and subject of supply on the Top Right Hand Corner of the envelope.
For any further clarifications pertaining to this tender, please contact the undersigned on email address aedcprocurement@abujaelectricity.com enquiries received after 10:00 a.m. (Nigeria Time) 13th November,2020 will not be processed and will not receive a response.
From the Issue Date of this RFP until a Contract is signed by both parties, all correspondence is to be directed to the undersigned. Vendors shall not be permitted to communicate with other AEDC personnel in relation to this RFP unless otherwise communicated by the undersigned.
Abuja Electricity Distribution Company
Appendices
permitted to modify your bid.
9.1 Tenderers where a conflict of interest may exist or arise, must inform AEDC and submit proposals for avoiding such conflicts. This is particularly important where the conflict could result in a real danger of bias in the execution of the works.
Appendix 2 : SCHEDULE OF INSURANCE REQUIREMENTS
Table 4: SCHEDULE OF INSURANCE REQUIREMENTS
REQUIREMENTS PER POLICY |
Policy: Group Life Assurance Policy
Minimum Benefits/Inclusions Required: – Death benefit allowance: 3 x Annual Earnings – Funeral benefit allowance: 5% of sum assured (i.e. total death claim) or ₦2,000,000; whichever is higher – Terminal Illness Benefit: 30% of sum assured – Automatic cover for new employees: 90 days – Disappearance: 6months – Max. Free Limit: ₦75million – Territorial Limit Worldwide |
Policy: Group Personal Accident
Minimum Benefits/Inclusions Required: – Permanent disability: 4 x Annual Earnings – Temporary Total Disability: 52 Weeks – Medical Expenses (Local): Aggregate of ₦50million – Medical Expenses (Foreign): Aggregate of ₦50million – Occupational Diseases: Covered – Automatic cover for new employees: 90 days – Disappearance: 6months – Repatriation Expenses: Aggregate Limit of ₦50million – Territorial Limit Worldwide |
Policy: Directors’ and Officers’ Liability
Minimum Benefits/Inclusions Required: – Territorial Limit: Worldwide – Excess: First ₦500,000 or 10%, whichever is less – Professional Representation: Covered – New Subsidiaries: Covered – Discovery Period: 12 months – Retired Directors and Employees: 12 months – Aggregate Limit per occurrence: ₦200million – Aggregate Limit per Year: ₦3billion |
Policy: Motor Vehicle Insurance
Minimum Benefits/Inclusions Required: – Accident to passengers: Unlimited cover – Excess buy-back: Free – Flood and Hurricane Cover: Free – Towing Limit: ₦100,000 – Authorized Repair Limit: 10% of value – SRCC Cover: Free |
Policy: Property-All Risk and Business Interruption (Including Machinery Breakdown)
Minimum Benefits/Inclusions Required: – Subject matter: Transmission & Distribution Lines – Limit of liability: USD30million per occurrence – Territorial Limit: Nigeria – Policy Deductibles: Property-All Risk: 1% of claim or $5,000 per occurrence, whichever is less Business Interruption: 1% of lost revenue, or 30 days per occurrence, whichever is less – Interruption Indemnity Period: 12 months – Indemnity Lead Insurer pays 100% – Vandalism Covered
|
REQUIREMENTS PER POLICY |
Policy: Sabotage and Terrorism, Including Malicious Damage, Strikes, Riots, and Civil Commotion Minimum Benefits/Inclusions Required:
– Limit of Liability: USD20million per occurrence – Interruption Indemnity Period: 12 months – Territorial Limit: Nigeria – Policy Deductibles: Property-All Risk: 1% of claim, or $10,000 per occurrence, whichever is less. Business Interruption: 1% of lost revenue, or 15 days per occurrence, whichever is less |
Policy: Public & Products Liability, and Electromagnetic Field Liability
Minimum Benefits/Inclusions Required: – Limit of Liability: Public Liability: USD50million per occurrence Products Liability: USD50m per occurrence and aggregate limit Electromagnetic Field: USD50m per occurrence, and aggregate limit – Territorial Limit: Worldwide – Policy Deductibles: 10% per occurrence, and aggregate limit |
Policy: Computer All-Risk (Laptops & Desktops)
Minimum Benefits/Inclusions Required: – Territorial Limit: Worldwide – Policy Deductibles: ₦5,000 or 10% whichever is less – Temporary Removal Clause Covered – Larceny extension |
Policy: Combined Money & Fidelity Guarantee Insurance
Minimum Benefits/Inclusions Required: – Location: Kogi, Abuja, Niger, Nasarawa – Policy Deductibles: 5% of each and every claim – Insured Person: All Employees |
Policy: Cyber Liability Insurance
Minimum Benefits/Inclusions Required: – Territorial Limit: Worldwide – Policy Deductibles: 10% of each and every loss |
Appendix 3: DETAILED INFORMATION ON INSUREDS AND ASSETS
S/N | Department | Payroll Cost (₦) | Average Age | Maximum Age |
1 | Audit | 72,153,462.00 | 39 | 58 |
2 | Change Management | 75,491,483.55 | 41 | 48 |
3 | Commercial Services | 5,181,573,648.36 | 41 | 59 |
4 | Corporate Communication | 69,807,362.40 | 44 | 56 |
5 | Corporate Services | 33,884,937.60 | 32 | 32 |
6 | Debt Management | 26,548,958.40 | 44 | 57 |
7 | Facility Mgt. | 34,581,030.72 | 45 | 59 |
8 | Financial Services | 885,239,173.88 | 43 | 59 |
9 | Human Resource | 370,498,905.72 | 44 | 60 |
10 | ICT | 191,632,164.36 | 35 | 58 |
11 | Legal Services | 89,176,305.72 | 39 | 50 |
12 | Projects | 43,555,314.48 | 44 | 48 |
13 | Protocol, Travels & Logistics | 13,140,000.00 | 35 | 46 |
14 | Regulatory & Government Relation | 70,813,250.28 | 51 | 60 |
15 | Risk & Compliance | 336,418,451.64 | 41 | 58 |
16 | Shared Services | 61,716,815.52 | 53 | 57 |
17 | Supply Chain Mgt. | 151,566,752.91 | 44 | 60 |
18 | Technical Services | 2,914,404,166.58 | 41 | 59 |
Grand Total | 10,622,202,184.12 | 42 | 60 |
A Money
Limit of Liability: ₦48,500,000,000
Appendix 4: TENDER ACKNOWLEDGMENT FORM
ABUJA ELECTRICITY DISTRIBUTION COMPANY
Procurement Department
Description: Provision of Insurance Services to AEDC
Date of Issue: 9/11/2020 Closing Date: 30/11/2020
ACKNOWLEDGEMENT OF RECIEPT OF TENDER DOCUMENT
I, the undersigned, acknowledge receipt of the above-mentioned tender documents.
Name: ………………….………………………………………………………………
Designation: …………………………………………………………………………..
Signature: …………..….……………………………………………………………..
Date: ………………..…………………………………………………………………
Company Name: ……..………….……………………………………………………
Email Address: ……..………….……………………………………………………
I confirm that we shall participate in this tender
I regret that we shall not participate in this tender
Give reasons: ………………………………………………………………………………
……………………………………………………………………………………………….
……………………………………………………………………………………………….
………………………………………………………………………………………………..
This form MUST be completed and sent back to AEDC as confirmation of receipt of the enquiry by return mail
Appendix 5- CONFLICT OF INTEREST FORM ( To be completed by the bidder)
VENDOR’S CONFLICT OF INTEREST DECLARATION
For the purposes of this statement, the term “Conflict of Interest” means:
(i) having, or having access to, confidential information of AEDC in relation to this procurement that is not available to other Vendors,
(ii) communicating with any person with a view to influencing preferred treatment in the procurement process (including but not limited to the lobbying of decision makers involved in the procurement process), or
(iii) engaging in conduct that compromises, or could be seen to compromise, the integrity of the procurement process; or
(i) could, or could be seen to, exercise an improper influence over the objective, unbiased and impartial exercise of its independent judgement, or (ii) could, or could be seen to, compromise, impair or be incompatible with the effective performance of its contractual obligations.
If the box below is left blank, the Vendor will be deemed to declare that:
(a) there was no Conflict of Interest in preparing its proposal and/or quote; and
(b) there is no foreseeable Conflict of Interest in performing the contractual obligations contemplated in the procurement.
Otherwise, if the statement below applies, check the box.
☐ The Vendor declares that there is an actual or potential Conflict of Interest relating to the preparation of its proposal and/or quote, and/or the Vendor foresees an actual or potential Conflict of Interest in performing the contractual obligations contemplated in the procurement.
If the Vendor declares an actual or potential Conflict of Interest by marking the box above, the Vendor must set out below details of the actual or potential Conflict of Interest:
__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
The following individuals, as employees, advisers, consultant, or in any other capacity
(a) participated in the preparation of our proposal and/or quote; and
(b) were employees of the AEDC and have ceased that employment within twelve (12) months prior to the date our proposal and/or quote is made:
Nos | Subject | Details |
1 | Name of Individual | |
2 | Job Grade | |
3 | Department | |
4 | Last Date of Employment with the AEDC | |
5 | Brief Description of Individual’s Job Functions | |
6 | Brief Description of Nature of Individual’s Participation in the Preparation of the Proposal and/or Quote |
(Repeat above for each identified individual)
The Vendor agrees that upon request, the Vendor shall provide to AEDC any additional information from each individual identified above in the form prescribed.
_______________________________________
Name of Vendor
______________________________________
Signature of Vendor’s Representative
_______________________________________
Name of Vendor’s Representatives
________________________________________
Date