Request for Proposal (RFP) for the provision of 2021 Insurance Services

Name of Company:                                 Abuja Electricity Distribution Plc

Reference Bid No:                                  AEDC/P/0009/2020

Subject:                                                    Request for Proposal (RFP) for the provision of 2021 Insurance

Services

Bid Timetable:

Date of Issue:                                          9th November 2020

Request for Clarification due:                 13th November 2020; 10am

AEDC Clarification to bidders:                19th November 2020; 10am

Date of Bid Submission due:                  30th November 2020; 12pm

Planned date of award:                           22nd  December 2020

No. of pages        :                                   16 (including this coversheet)

 

 

 

 

Index:

 

S.no Description Page
1 Introduction 2
2 Section A: List of Insurance Policies 2
3 Section B: Mandatory Criteria for Selection 2
4 Financial requirements 3
5 Appendices

ü  Appendix 1 – Instructions to Tenderers

ü  Appendix 2 – Schedule of Insurance Requirements

ü  Appendix 3 – Detailed Information on Insured and Assets

ü  Appendix 4 – Tender Acknowledgement form

ü  Appendix 5- Conflict of interest form

 

 

5-16

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Introduction

 

Abuja Electricity Distribution Company (AEDC) established in 1997 is a company registered under the laws of the Federal Republic of Nigeria based on the privatization of the power distribution sector in Nigeria. AEDC is required to maintain power quality in line with prevailing Nigeria regulations as set by the Nigeria Electrical Regulatory Commission (NERC) in their customer’s service standards of Performance, together with internationally accepted standards (IEC 60050).

 

 

SECTION A : LIST OF INSURANCE POLICIES

We are inviting your company to submit a bid for our 2021 insurance as follows:

 

Insurance Policies for Jan 2021-Dec 2021

 

The insurance policies required are listed below:

Table 1 :  Police Cover

S/N Name of Policy  Lots
1 Group Life Assurance Policy Lot 1
2 Group Personal Accident Lot 2
3 Directors’ and Officers’ Liability Lot 3
4 Motor Vehicle Insurance Lot 4
5 Property-All Risk and Business Interruption (including Machinery Breakdown) Lot 5
6 Sabotage and Terrorism, Including Malicious Damage, Strikes, Riots, and Civil Commotion Lot 6
7 Public & Products Liability, and Electromagnetic Field Liability Lot 7
8 Money Insurance (with fidelity guarantee extension) Lot 8
9 Computer All-Risk Lot 9
10 Cyber Liability Insurance Lot 10

SECTION B: Mandatory Criteria for Selection

The following documents must be provided to be eligible for the consideration of a Technical and financial review.

 

Table 2 : Statutory and other mandatory requirements from Insurance Brokers

 

S/N Description
1 Evidence of certified copies of Certificate of Incorporation with the Corporate Affairs Commission

(CAC) including Forms CAC2 and CAC7.

2 Evidence of Company Income’s Tax Clearance Certificate (certified by FIRS)  for the last three (3) years (2017, 2018 & 2019) valid till 31st December 2020.
3 Evidence of Company Audited Accounts for 2018 & 2019  duly signed by licensed Auditors and certified by NAICOM.
4 Company profile to include names, qualification and experience of key personnel
5 Evidence of Current Operating License from the National Insurance Commission (NAICOM)
6 Professional Indemnity (Evidence of Valid Current Cover).
7 Evidence of Registration Certificate with Nigerian Council of Registered Insurance Brokers (NCRIB).
8 Membership of Financial Reporting Council (FRC) of the Broker
9 Sworn affidavit that none of the company’s director has been convicted in any law court for any criminal offence including fraud and financial impropriety
10 Documented evidence of at least 3 similar jobs successfully completed within the last 5years including Letters of Award
11 Appendix 4- Tender Acknowledgement form
12 Appendix 5- Conflict of interest form

 

 

   Table 3:  Requirements from Proposed Underwriters

  

S/N Description
1 NAICOM approved financial statements for 2018  & 2019  Financial Years
2 2018 Capital Assets/Shareholders Fund
3 Recapitalization Plan as submitted to NAICOM
4 Draft/sample copies of policy documents
5 Valid reinsurance treaty cover to be provided by Underwriters
6 Approved recapitalization plan by NAICOM for proposed underwriters

 

 

For ease of review all proposals must be strictly submitted in the above sequential manner. Failure to

follow this instruction can lead to disqualification of your proposal.

 

 

FINANCIAL SUBMISSION

  1. Validity: Your offer must be valid for at least 90 days from date of
  2. Premium Payable: Please quote firm, fixed premiums per insurance policy
  3. Policy Details: Please indicate details of the inclusions, limits, and exclusions of your proposed policy.
  4. Value Adds: Please indicate any additional value-added services you propose. Kindly note that bidders who offer better policy benefits and/or extensions at competitive premiums will be considered more
  5. Sample Policy Document: Please provide sample or draft copies of the policy documents you intend to execute with your recommended/proposed underwriters (lead underwriter).
  6. You are required to sign your quotation before

 

Bid submission instructions:

Sealed Bids marked with subject, closing date and time, should be addressed to: Procurement Committee,

Abuja Electricity Distribution Company No. 1 Ziguinchor Street, Off IBB Way, Zone 4, Wuse – Abuja,

 

All bids must be delivered and deposited in the tender box located on the 1st Floor, by Procurement Department at AEDC Headquarters at No. 1 Ziguinchor Street, Off IBB Way, Zone 4, Wuse – Abuja, or sent by courier to our street address as above.

 

The bidder’s name and address MUST be written on the reverse side of the bid envelop and subject of supply on the Top Right Hand Corner of the envelope.

  • The tender shall contain no interlineations, erasures or overwriting except as necessary to correct errors made by the tenderer in which case such corrections shall be initialed by the person or persons signing the
  • Tenderers are particularly directed that the price entered in the tender shall be for performing strictly in accordance with AEDC’s

ü  The closing date for the receipt of sealed bids is 12NOON on November 30, 2020

  • Late bids, emailed bids and faxed bids WILL be
  • AEDC reserves the right to reject any tender and or annul the tendering process and reject all tenders at any time prior to AEDC signing the contract, without hereby incurring any liability to any tenderer and without being required to give any reason

 

For any further clarifications pertaining to this tender, please contact the undersigned on email address  aedcprocurement@abujaelectricity.com  enquiries received after 10:00 a.m. (Nigeria Time) 13th November,2020 will not be processed and will not receive a response.

 

From the Issue Date of this RFP until a Contract is signed by both parties, all correspondence is to be directed to the undersigned. Vendors shall not be permitted to communicate with other AEDC personnel in relation to this RFP unless otherwise communicated by the undersigned.

 

Procurement Committee

Abuja Electricity Distribution Company

 

Appendices

  • Appendix 1 – Instructions to Tenderers
  • Appendix 2 – Schedule of Insurance Requirements
  • Appendix 3 – Detailed Information on Insured and Assets
  • Appendix 4 – Tender Acknowledgement form
  • Appendix 5- Conflict of interest form

 

 

Appendix 1 – INSTRUCTIONS TO TENDERERS

 

  1. Cost of Tendering & Presentation

 

  • Tenderers must bear all the costs associated with the preparation and submission of their bid and any further costs incurred prior to award of contract unless otherwise previously agreed in writing by
  • Tenderers may be invited to meet with representatives of AEDC and its advisers after the Closing Date to make presentations relating to their Proposals and to take part in a question and answer session. The dates for these presentations (if applicable) will be notified by AEDC to the tenderers in advance. The purpose of the presentations is to assist AEDC with its evaluation of the Proposals. The Tenderers may be requested to confirm in writing any statements made by the tenderers during the presentations. Any questions raised or statements made by AEDC at the presentations are subject to these terms and

 

2.              Tender Invitation Documents

 

  • You are expected to examine all the tender invitation documents, which indicate what information must be provided. Incomplete bids will be

 

  • All material issued by AEDC in connection with the invitation to tender remains the property of the AEDC and is to be used solely for the purpose of tendering. Documents must not be copied or forwarded to unauthorized

 

  • Information supplied by AEDC is supplied for general guidance in the preparation of tenders. Tenderers must satisfy themselves by their own investigations with regard to the accuracy of such information. No responsibility is accepted by AEDC for any inaccurate information obtained by

 

  • All Proposals become the property of AEDC on receipt by AEDC and will not be returned to the tenderer. As between AEDC and a tenderer the intellectual property rights in the information contained in the tenderers Proposal belong to the tenderer, but AEDC may use any information contained in a Proposal for the purposes of assessing and evaluating the Proposal, for the negotiation and preparation of any related agreements, and as otherwise contemplated by this RFP. All intellectual property rights in this RFP and in any materials prepared by AEDC and distributed with, or in connection with, this RFP belong to, and remain with,

 

3.              Amendment to Tender Invitation Documents

 

  • The tender documents may be modified by amendment at any time prior to the deadline for receipt of

 

  • Any such amendment will be notified in writing to all prospective bidders who have received the tender

 

  • In order to give you reasonable time in which to take the amendment into account in preparing your bid, AEDC may, at its discretion, extend the deadline for the receipt of tenders.

 

4.              Tender Prices

 

  • Prices quoted shall be firm for the duration of the contract unless otherwise stated.

 

 

5.              Bid Validity Period

 

  • Bids shall remain valid for a period of ninety ( 90) days from the closing date for return of tenders. A bid valid for a shorter period may be judged to be non-compliant and rejected by

 

  • Any review or amendment by NAICOM during this bidding process that could affect the bidding process will take effect progressively and not retrospectively.

 

  • In exceptional circumstances, AEDC may seek your consent to extend the validity You may refuse such a request without penalty. If you grant the request you will not be

permitted to modify your bid.

 

6.              Documents Establishing the Eligibility and Qualifications of Tenderers

 

 

  • If so requested by AEDC, you should furnish documents establishing your eligibility to tender and your qualifications to fulfil the contract if your tender is

 

 

7.              Language of Tender

 

  • The tender, all correspondence and all documents relating to the tender must be written in English. Any literature printed in another language and provided by you to AEDC must be accompanied by an English translation of its relevant passages. In such cases, for the purpose of interpreting the tender, the English translation shall

 

9          Conflict of Interest

 

9.1 Tenderers where a conflict of interest may exist or arise, must inform AEDC and submit proposals for avoiding such conflicts. This is particularly important where the conflict could result in a real danger of bias in the execution of the works.

 

 

10.           Submission of Tender

 

  • Submissions shall be made in two separate envelopes. Statutory documentations and technical requirements as provided in table 2, 3 and 4 above, shall be submitted  in a separate envelope, while financial bid for the lots  bided shall be submitted in a separate envelope
  • Statutory documentation and technical requirements shall be submitted in three (3) copies and inserted in a large envelope labeled “Technical Proposal” while Financial bid shall be submitted as one ORIGINAL copy and labelled Financial Proposal. Ensure the name of the bidder is boldly written on each envelope.
  • Your original tender, together with any copies as specified in the Invitation to Tender letter, must be securely sealed in an envelope and sent to the Procurement Committee, Abuja Electricity Distribution Company, Procurement Department, 1 Zinquichor Street, Zone 4, Wuse, Abuja.

 

  • Brokers can bid for any or all the lots.

 

  • AEDC shall not accept responsibility for the premature opening (and therefore rejection) or mishandling of envelopes not properly sealed or not correctly

 

11.           Deadline for Receipt of Bids

 

  • It is the tenderers responsibility to ensure that their tender is delivered by the date and time of the deadline for the receipt of tenders. AEDC does not undertake to consider tenders received after the deadline unless clear evidence of dispatch is available (e.g. clear post mark and/or certificate of posting).

 

  • Envelopes stamped/sealed by the bidders’ own date stamp/seals will not be regarded as sufficient evidence of

 

  • Any request for an extension of the period of tendering must be received at least 4 working days before the due date for return. No undertaking can be given that an extension will be granted. Tenderers should note that if an extension is given this will be extended to all

 

 

12.           Withdrawal and re-submission of Tenders

  • Once tenders have been deposited in the tender box they cannot be withdrawn except with a formal written notification for the same. AEDC will not open the tender box once bids have been deposited up until the final bid submission deadline. Hence in such an instance where a withdrawal is requested, the bidder will wait until the bid submission deadline.

 

 

 

13.           Evaluation of Tenders

 

 

  • AEDC will adopt a three stage evaluation process

 

  1. Evaluation of Statutory documents: Review of statutory and other requirements from Insurance brokers, and proposed underwriters for compliance as provided in table 2 and 3 above. To be evaluated on a “Yes or No” basis “YES” connotes provided and “NO”  connotes not  Only bidders that meet all the requirements in table 2 and 3 will have their bid considered for technical evaluation.

 

  1. Technical Evaluation: Review of policy requirements to confirm compliance with AEDC provision as indicated in table 4 above- Schedule of Policy Requirements.  To be evaluated on  Compliant and Not Compliant   basis.  Compliant indicates that the bidder met AEDC requirements as provided in table 4 above, while Not compliant indicates that the bidder did not meet AEDC requirements as provided in table 4 above.  Only bidders that met the requirements in 13.1(i) and 13.1(ii) above would have their bid considered for financial evaluation.

 

 

  • Financial Evaluation: Evaluation of financial submission. To be evaluated based on Lowest offer from complaint bidder(s)- Only bidders that have technically compliant submissions would have their financial bid evaluated.

 

 

14.           Right to Reject any or all Bids

  • AEDC reserves the right to cancel the tender process and reject all bids at any time prior to award of contract without incurring any liability to the affected

 

  • AEDC does not bind itself to accept the lowest or any tender, and reserves the right to accept a portion of any tender, unless the tenderer expressly stipulates otherwise in his tender.

 

15.           Standard Terms and Conditions of Contract

  • AEDC Standard Terms and conditions of Contract will be incorporated into any other terms provided for such services.

 

 

16.           Confidentiality of Tenders

  • You should note that your tender will be invalidated if you disclose to any other party, even approximately, what your tendered prices are or will be at any time before the deadline for delivery of tenders. An exception to this will only be made if you need an insurance quotation to calculate your tender prices, in which case you may give your insurance company or brokers any essential information they require, so long as you do so in strict

 

  • Any attempt to obtain any information about anyone else’s tender or proposed tender prior to the deadline for delivery of tenders will also invalidate your

 

 

17.           Award of Contract

 

  • Prior to the expiry of the bid validity period AEDC will send to the successful bidder a letter of provisional acceptance of tender.

 

  • At the same time AEDC will notify each unsuccessful

 

 

  • The successful bidder shall within 7 calendar days of receipt of the contract documentation sign both copies and return them to AEDC. AEDC will sign both copies and return one signed copy to the successful bidder and retain the other copy. No other form of acknowledgement will be

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Appendix 2 : SCHEDULE OF INSURANCE REQUIREMENTS

 

Table 4: SCHEDULE OF INSURANCE REQUIREMENTS

 

REQUIREMENTS PER POLICY
Policy: Group Life Assurance Policy

Minimum Benefits/Inclusions Required:

–          Death benefit allowance:                        3 x Annual Earnings

–          Funeral benefit allowance:                     5% of sum assured (i.e. total death claim) or

₦2,000,000; whichever is higher

–          Terminal Illness Benefit:                         30% of sum assured

–          Automatic cover for new employees: 90 days

–          Disappearance:                                    6months

–          Max. Free Limit:                                    ₦75million

–          Territorial Limit                                  Worldwide

Policy: Group Personal Accident

Minimum Benefits/Inclusions Required:

–               Permanent disability:                             4 x Annual Earnings

–               Temporary Total Disability:                     52 Weeks

–               Medical Expenses (Local):                     Aggregate of ₦50million

–               Medical Expenses (Foreign):                  Aggregate of ₦50million

–               Occupational Diseases:                         Covered

–               Automatic cover for new employees: 90 days

–               Disappearance:                                    6months

–               Repatriation Expenses:                          Aggregate Limit of ₦50million

–               Territorial Limit                                  Worldwide

Policy: Directors’ and Officers’ Liability

Minimum Benefits/Inclusions Required:

–          Territorial Limit:                                     Worldwide

–          Excess:                                                First ₦500,000 or 10%, whichever is less

–          Professional Representation:                 Covered

–          New Subsidiaries:                                  Covered

–          Discovery Period:                                  12 months

–          Retired Directors and Employees:          12 months

–          Aggregate Limit per occurrence:             ₦200million

–          Aggregate Limit per Year:                      ₦3billion

Policy: Motor Vehicle Insurance

Minimum Benefits/Inclusions Required:

–          Accident to passengers:                         Unlimited cover

–          Excess buy-back:                                  Free

–          Flood and Hurricane Cover:                   Free

–          Towing Limit:                                        ₦100,000

–          Authorized Repair Limit:                         10% of value

–          SRCC Cover:                                        Free

Policy: Property-All Risk and Business Interruption (Including Machinery Breakdown)

Minimum Benefits/Inclusions Required:

–               Subject matter:                                   Transmission & Distribution Lines

–               Limit of liability:                                      USD30million per occurrence

–               Territorial Limit:                                     Nigeria

–               Policy Deductibles:                                Property-All Risk: 1% of claim or $5,000 per

occurrence, whichever is less

Business Interruption: 1% of lost revenue, or 30 days per occurrence, whichever is less

–               Interruption Indemnity Period:                 12 months

–               Indemnity                                            Lead Insurer pays 100%

–               Vandalism                                           Covered

 

REQUIREMENTS PER POLICY
Policy: Sabotage and Terrorism, Including Malicious Damage, Strikes, Riots, and Civil Commotion Minimum Benefits/Inclusions Required:

–               Limit of Liability:                                     USD20million per occurrence

–               Interruption Indemnity Period:                 12 months

–               Territorial Limit:                                     Nigeria

–               Policy Deductibles:                                Property-All Risk: 1% of claim, or $10,000 per

occurrence, whichever is less.

Business Interruption: 1% of lost revenue, or 15 days per occurrence, whichever is less

Policy: Public & Products Liability, and Electromagnetic Field Liability

Minimum Benefits/Inclusions Required:

–               Limit of Liability:                                     Public Liability: USD50million per occurrence Products Liability: USD50m per occurrence and aggregate limit

Electromagnetic Field: USD50m per occurrence, and aggregate limit

–               Territorial Limit:                                     Worldwide

–               Policy Deductibles:                                10% per occurrence, and aggregate limit

Policy: Computer All-Risk (Laptops & Desktops)

Minimum Benefits/Inclusions Required:

–               Territorial Limit:                                     Worldwide

–               Policy Deductibles:                                ₦5,000 or 10% whichever is less

–               Temporary Removal Clause               Covered

–               Larceny extension

Policy: Combined Money & Fidelity Guarantee Insurance

Minimum Benefits/Inclusions Required:

–               Location:                                            Kogi, Abuja, Niger, Nasarawa

–               Policy Deductibles:                            5% of each and every claim

–               Insured Person:                                  All Employees

Policy: Cyber Liability Insurance

Minimum Benefits/Inclusions Required:

–               Territorial Limit:                                     Worldwide

–               Policy Deductibles:                                10% of each and every loss

 

 

 

 

Appendix 3: DETAILED INFORMATION ON INSUREDS AND ASSETS

 

  1. GROUP LIFE ASSURANCE & GROUP PERSONAL ACCIDIENT
    • Period of cover: January 5, 2021 to January 4, 2022
    • Number of staff: 4,235
    • Total annual emoluments: 10,622,202,184.12
    • Average Age: 42 years
    • See more detailed breakdown below:

 

S/N Department Payroll Cost (₦) Average Age Maximum Age
1 Audit 72,153,462.00 39 58
2 Change Management 75,491,483.55 41 48
3 Commercial Services 5,181,573,648.36 41 59
4 Corporate Communication 69,807,362.40 44 56
5 Corporate Services 33,884,937.60 32 32
6 Debt Management 26,548,958.40 44 57
7 Facility Mgt. 34,581,030.72 45 59
8 Financial Services 885,239,173.88 43 59
9 Human Resource 370,498,905.72 44 60
10 ICT 191,632,164.36 35 58
11 Legal Services 89,176,305.72 39 50
12 Projects 43,555,314.48 44 48
13 Protocol, Travels & Logistics 13,140,000.00 35 46
14 Regulatory & Government Relation 70,813,250.28 51 60
15 Risk & Compliance 336,418,451.64 41 58
16 Shared Services 61,716,815.52 53 57
17 Supply Chain Mgt. 151,566,752.91 44 60
18 Technical Services 2,914,404,166.58 41 59
   Grand Total 10,622,202,184.12 42 60

 

 

 

  1. MOTOR VEHICLE INSURANCE
    • Period of cover: January 1, 2021 to December 31, 2021
    • Number on fleet: 224
    • Total Sum Insured: ₦1,935,371,249.00
    • Schedule of Vehicles will be shared upon successful appointment.

 

  1. DIRECTORS’ & OFFICERS’ LIABILITY
    • Period of cover: January 1, 2021 to December 31, 2021
    • Number of Insureds: 10 (i.e. 6 non-executive Directors, and 4 Executive Directors)

 

  1. PROPERTY-ALL RISK, SABOTAGE & TERRORISM, AND THIRD PARTY LIABILITY
    • Period of cover: January 1, 2021 to December 31, 2021
    • Sum Insured: USD317,328,556.36(i.e. ₦145,971,135,925.60@ ₦460/USD) broken down as follows:
  • Property-All Risk: USD193,570,419.38 (₦89,042,392,914.80 @₦460 per USD)
  • Business Interruption: USD123,758,136.98 (₦56,928,743,010.80 @₦460 per USD)

 

  1. THIRD PARTY LIABILITY POLICY
  • Limit of Liability: USD50,000,000.00

 

  1. COMPUTER -ALL RISK
  • Sum Insured:         ₦300,360,000.00
  • Number of Computers: 1022

 

  1. COMBINED MONEY & FIDELITY GUARANTEE

A    Money

  1. Cash Points/Strong Room: 25,000,000
  2. Cash Safe in HQ/Cash offices: 6,000,000
  3. Aggregate per year: 31,000,000

 

  1. Fidelity Guarantee
  2. Insured Person: All Employees
  3. Limit Anyone Loss: 5,000,000.00
  4. Aggregate Limit per year: 85,000,000.00

 

 

  1. Cyber Liability Insurance

Limit of Liability:                 48,500,000,000

 

 

 

 

 

 

 

 

Appendix 4:                                         TENDER ACKNOWLEDGMENT FORM

 

 

 

ABUJA ELECTRICITY DISTRIBUTION COMPANY

    

Procurement Department

 

 

Description: Provision of Insurance Services to AEDC

 

Date of Issue:   9/11/2020                                                                                 Closing Date: 30/11/2020

 

 

ACKNOWLEDGEMENT OF RECIEPT OF TENDER DOCUMENT

 

 

I, the undersigned, acknowledge receipt of the above-mentioned tender documents.

 

 

Name: ………………….………………………………………………………………

 

Designation: …………………………………………………………………………..

 

Signature: …………..….……………………………………………………………..

 

Date: ………………..…………………………………………………………………

 

Company Name: ……..………….……………………………………………………

 

Email Address: ……..………….……………………………………………………

 

 

 

I confirm that we shall participate in this tender

 

 

I regret that we shall not participate in this tender

 

Give reasons: ………………………………………………………………………………

 

……………………………………………………………………………………………….

 

……………………………………………………………………………………………….

 

………………………………………………………………………………………………..

 

This form MUST be completed and sent back to AEDC as confirmation of receipt of the enquiry by return mail

 

 

 

 

 

 

 

 

 Appendix 5- CONFLICT OF INTEREST FORM ( To be completed by the bidder)

 

VENDOR’S CONFLICT OF INTEREST DECLARATION

For the purposes of this statement, the term “Conflict of Interest” means:

  1. in relation to the procurement process, the Vendor has an unfair advantage or engages in conduct, directly or indirectly, that may give it an unfair advantage, including but not limited to:

(i) having, or having access to, confidential information of AEDC in relation to this procurement that is not available to other Vendors,

(ii) communicating with any person with a view to influencing preferred treatment in the procurement process (including but not limited to the lobbying of decision makers involved in the procurement process), or

(iii) engaging in conduct that compromises, or could be seen to compromise, the integrity of the procurement process; or

  1. in relation to the performance of its contractual obligations contemplated in the contract that is the subject of this procurement, the Vendor’s other commitments, relationships or financial interests:

(i) could, or could be seen to, exercise an improper influence over the objective, unbiased and impartial exercise of its independent judgement, or (ii) could, or could be seen to, compromise, impair or be incompatible with the effective performance of its contractual obligations.

 

If the box below is left blank, the Vendor will be deemed to declare that:

(a) there was no Conflict of Interest in preparing its proposal and/or quote; and

(b) there is no foreseeable Conflict of Interest in performing the contractual obligations contemplated in the procurement.

Otherwise, if the statement below applies, check the box.

The Vendor declares that there is an actual or potential Conflict of Interest relating to the preparation of its proposal and/or quote, and/or the Vendor foresees an actual or potential Conflict of Interest in performing the contractual obligations contemplated in the procurement.

If the Vendor declares an actual or potential Conflict of Interest by marking the box above, the Vendor must set out below details of the actual or potential Conflict of Interest:

__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

The following individuals, as employees, advisers, consultant, or in any other capacity

(a) participated in the preparation of our proposal and/or quote; and

(b) were employees of the AEDC and have ceased that employment within twelve (12) months prior to the date our proposal and/or quote is made:

Nos Subject Details
1 Name of Individual  
2 Job Grade  
3 Department  
4 Last Date of Employment with the AEDC  
5 Brief Description of Individual’s Job Functions  
6 Brief Description of Nature of Individual’s Participation in the Preparation of the Proposal and/or Quote  

(Repeat above for each identified individual)

 

The Vendor agrees that upon request, the Vendor shall provide to AEDC any additional information from each individual identified above in the form prescribed.

 

_______________________________________

Name of Vendor

 

______________________________________

Signature of Vendor’s Representative

 

_______________________________________

Name of Vendor’s Representatives

 

________________________________________

Date